Confirm participation: March 1st
Speaker Registration: April 1st
Final papers due (optional): May 1st
Final presentations and posters due: May 11th
Hotel reservation cut-off: May 10th
If you received an acceptance letter for a presentation or poster or an invitation to be a session chair, you must confirm your participation by March 1 (by e-mail) and register for the conference by April 1st. If you do not register by this date, you will forfeit your speaking time to another presenter.
FPS will confirm the day and time of your presentation. All speakers must submit their paper (optional), powerpoints and/or electronic copy of their poster prior to the conference. These will be included in the conference proceedings, and the slides will be pre-loaded on the presentation computer onsite. Late changes to your presentation will not be reflected in the proceedings. Please submit each of these via the speaker management system.
Conference proceedings may be a paper (PDF) or your presentation (PDF) or a high resolution PDF of the poster you present. Proceedings will be available in electronic form to all attendees before the meeting starts.
If you are providing a paper, here is a template you can download for formatting purposes.
The poster session is scheduled for Tuesday, June 12th, 5:30-7:00 pm. You will be able to display your poster beginning 3:00 pm on Monday, June 11th, and will need to remove it by 12:00 pm on Thursday, June 14th. Any posters remaining after that time will be destroyed. Poster presenters must submit an electronic copy of their poster to FPS prior to the conference. A copy of your poster will be included in the conference proceedings. You may also submit an extended abstract in addition to your poster. Poster deadline: May 11th.
Please confine your presentation to a 32 inch x 48 inch (80 x 120 cm) space.
All illustrations should be prepared in advance. Proper illustration is critical to an effective presentation. The use of large lettering (legible at a distance of 3 feet or more) and minimal textual material is recommended. Use of colored ink in printing and colored paper in framing textual material can be attractive although artistic flair should not be excessive. Illustrations should not be mounted on heavy stock as this makes it difficult to mount them on poster boards. It is the responsibility of the author to design and print his/her poster.
Session Chair Guidelines
- Contact all your speakers and obtain a copy of their presentation and their biographies (if you wish) for your introduction.
- Familiarize yourself with the content of each speakers’ presentation and provide feedback to them if necessary.
- Keep the FPS Program Chair and meeting organizer appraised of session status
- Provide information to help FPS market the program
- We would appreciate using the session chair’s computer for the presentations. Load each speaker’s presentation on your computer and test them prior to your arrival. If you cannot provide a computer please contact the FPS meeting organizer.
At the Conference
Meet speakers before the session (at the speaker breakfast if available) and discuss last minute details.
Introduce session and each speaker in the session.
Facilitate any Q&A if time permits.
Provide feedback to FPS regarding the session.
Student Poster Competition
All students presenting a poster will be entered into the FPS Student Poster Competition. First, second and third place prizes ($200, $150, $100) will be awarded during the Awards Luncheon on Wednesday, June 13th.
Jessica Reaves – Speaker Management – email@example.com
Scott Springmier – Conference Organizer - firstname.lastname@example.org